Things to Know about Choosing the Right Venue for your Corporate Event
Are you trying to find a venue for your company’s event and been overwhelmed by the choices available? Chances are yes, you are. There are so many venues that you can have a function in that it will not only just be overwhelming, but making the right call can be confusing and tough. After all, the wrong venue will not just affect your company’s image but also your career and reputation. To ensure that you make the right decision here are a few things you need to know when choosing the venue.
Is the Location Suitable?
The location of corporate function venues is one of the most important things you need to take into account. Convenience is something that needs to be taken into account. If people attending the event are going to be flying there then the location will need to be within easy reach from the airport. If the location is intended to be far away then there should be adequate transport services available to handle the crowd. Also take into account the weather. You cannot have an outdoor event during monsoon. Then think of your crowd. If the event is meant to attract people in their sixties, a bustling beach venue may not be appropriate.
Clear Cut Quotations should be requested
Some venues can have a lot of hidden costs they may not tell you about until the bill arrives after you signed the agreement. So always request for a detailed quotation that lists every cost clearly and in an understandable manner. Also make sure that they provide details of exactly what is offered. Some venues may claim provision of meals in their quotation but may only provide you with a subpar lunch menu when you do arrive with nothing for breakfast or evening tea. Therefore, always request for a detailed quotation and if they are unwilling to give you one, take it as a cue that the company is simply not trustworthy and find someone else.
Make Sure the Capacity is Suitable
It is not always necessary to choose a large venue to host the event in. If the venue has way more capacity than you actually need then the event when held will look lifeless and seem like a failure simply because there is so much of empty space. This does not mean that you choose a venue which has a lesser capacity than you need or one that just first right. As it will seem overcrowded and will be unpleasant for everyone attending the event. Instead choose a venue that has up to 5 to 10% more capacity than you need. Then you will able to have enough space for the event attendees and also have a little bit more to help everyone move comfortably. In the end, the venue is possibly the most important part of an event. The perfect venue will be able to make your event seem better than it actually was while an ill chosen venue could do the exact opposite. So, choose with care.